What is School Management Software – A Detailed Guide?

In the past decade, school management software has become more common and essential than ever before. With more schools opening, more students are enrolling. This means more students are using school equipment, requiring more software to keep track of them all.

School Management Software

School management software is a comprehensive suite of school-related programs. So, school administrators, schools, and education service providers can use it to manage day-to-day functions. This includes everything from student monitoring to time management programs.

What is School Management Software - A Detailed Guide 1

Main Features of School Management Software

Among its features are the following:

  • School email management,
  • Financial management,
  • Curriculum and course management,
  • Teaching resource management, and
  • School reporting.

This comprehensive suite comes with classroom and campus management programs specifically developed for school districts and educational institutions. Each program has a specific feature set focused on its intended use. Therefore, if you are looking to install school and college management software in your school, you need to focus on what you need and find the software that best suits you.

As previously mentioned, this comprehensive school software suite has many different feature sets to cater to each school’s needs. Some of its key features include:

  • Tracking school expenditures,
  • Appointment scheduling,
  • Financial management,
  • Curriculum, course development,
  • Teacher support,
  • School safety,
  • School report cards,
  • School safety reports, and
  • Student enrollment capabilities.

This school management software also includes:

  • An online administrator tool that helps school administrators communicate with their staff members;
  • A student/teacher portal that provides primary and higher education level information;
  • Student-athlete management;
  • The school library management tool; and
  • Student success initiatives.

The school management software comes in two options:

  1. As a whole school system or
  2. As individual school management systems for grades 1 through 12.

It is available at various prices, depending on the number of features it has and the licensing terms of the software. However, some schools require a minimal amount to start up and use the software. Hence, some offer the software at no cost.

Also Read: Top 12 Best Project Management Software for the Businesses to Use

What is the Library Management Software?

This is another feature-packed school management software that generates reports for your school. It contains an entire suite of academic tools such as

  • Project planning,
  • Class summary,
  • Student survey,
  • Test preparation,
  • Testing data generators,
  • Library management software,
  • A reference database,
  • Instructor-led reviews, and
  • Student performance reports.
  • The Library Management Software also generates a PDA backup, a calendar, and an organizer to organize the school year.
  • Also, the software keeps track of school loans and grants, curriculum and course outlines, and school-related costs.

This type of school management system is exclusively for educational institutions. It is used to manage and aid the education process, as well as for educational purposes. This school management software generates reports that can include

  • Data on school expenses,
  • Financial status,
  • Student enrollment,
  • School ratings, and
  • Budget proposals.

Also Read: How To Choose The Best CRM Software For Small Businesses

What is the District Leadership Information System?

The Dental Health Insurance Dental Office has a system called the Dental Health Office Information System. It’s an application for schools. It helps the dental health office make better-informed decisions about payment and policy administration. With this program, the school leadership can:

  • Receive real-time quotes from their vendors,
  • Schedule appointments for key staff members,
  • Order supplies,
  • Submit policies,
  • Manage accounts payable,
  • Handle claims, and
  • Create or re-create budgets.

What is the District Leadership Information System, and what do you need it for? The Dental Health Office Information System is designed to assist the school district leadership with its many responsibilities.

Also Read: Best Data Recovery Software

What is the School Calendar Program?

Calendar programs are used to keep track of school activities and events. It features a simple yet powerful interface for teachers and school faculty to use. The school calendar program is available for

  • Elementary school,
  • Middle school,
  • High school, and
  • College levels.

Also Read: How Learning Management System or LMS Strengthens the Learning Process?

What is School Management Software - A Detailed Guide 2

How School Management System Helps Schools?

Kenya is a multi-cultural country. School management software for schools in Kenya offers an easy way to deal with the curriculum and administration. It allows school principals to keep track of their:

  • School finances,
  • Student progress, and
  • School activities.

It has become an essential tool for school principals and school administrators in Kenya. School management software is considered a part of school management in Kenya now.

Schools, parents, and teachers make the school management software an essential part of school administration in Kenya.

Kenya is a school-developed country. The school systems are well developed, and many of the school districts are recognized worldwide. Most school systems have developed good school and college management systems and have succeeded in educating most of the students.

However, there are some problems in some school districts. A school can have a good school management system. But, if it is not managed correctly, it can perform poorly in school administration.

Best School Management Software

No school-management software will manage a school efficiently and effectively unless the school management system is well implemented. There are several school management software for school administrators. But only a few of them work effectively. Each school management software has its strength and weakness. Most of them offer certain features that help school administration, while some others offer basic features.

Microsoft Office

What is School Management Software - A Detailed Guide Office
Image Source: Microsoft Office

Microsoft Office is the best school management software that can help schools in many ways. This software includes many educational tools, including Microsoft Office applications, which can be used for school purposes. This application includes Microsoft Works and Word.

Other Microsoft applications include Excel, PowerPoint, and Project. Microsoft Access also comes along with this school management software. This school software helps school administration by making the school more organized and efficient.

School teachers and management staff can use Microsoft Works and Microsoft Office to manage schoolwork. These programs are the best. This school management system benefits school teachers. They can conveniently prepare their reports. They can share their work with their students and can grade it positively.

Besides, they can make their class notes searchable and easily accessible for their students. They can create a presentation on their school websites and blogs with the help of MS Office.

ACT School Calendar

Another school management software is the ACT School Calendar. This software helps school administrators in managing the school-year calendar. It provides

  • School-year report,
  • School report card,
  • School directory,
  • School website,
  • School calendar,
  • School budget,
  • School transcript,
  • A school website search, and many more.

This school management system is very beneficial to the school management department.

PDF Pocket Viewer

One of the school management system’s best applications is the PDF pocket viewer. This tool allows you to view PDF files such as presentations, booklets, etc. This tool also allows you to send a fax with a PDF pocket. You can search, preview, delete, reorder, or print any document easily using this tool. This tool has made schoolwork easy for school administration.

Also Read: School Apps: A Promise for Future


School management software will definitely help your school management department in the management of school work. There are many school management software online for you to choose from. But you have to be careful about the program you are going to purchase.

Ensure that the school management software you are going to buy can meet your school’s needs. You have to find out what type of school management software best meets your school’s needs. It would help if you also tried to read other reviews about the school management software you want to buy.

Must Read: The Need For Social Emotional Leaning At Schools

Image by Wokandapix and Gerd Altmann

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